Steps to submit your W9

  1. Go here to print your W9: https://www.irs.gov/pub/irs-pdf/fw9.pdf

  2. Fill it out and sign it. 

  3. Take a picture of it with your smartphone/camera and send yourself a copy or upload to your computer. Each file must me smaller than 4GB. 

  4. Send signed W9 to twright@complexinform.com  and state whether you would like your 1099 by mail or electronically. ​​

**Please note that you should check the box for Individual/Sole Proprietor and provide your SS# and full name.

***If submitting with an EIN, please make sure your company name is on the correct line.

****Understand that we cannot issue any payments until we have a W9 form, Affidavit and ID on file for you so it is important that you submit all documents before you start earning revenue.

***ONLY SUBMIT USING A COMPUTER – DO NOT SUBMIT USING A MOBILE DEVICE

 

Payee’s Obligations

A payee who receives a proper request from a business (including sole proprietors) to fill out a W-9 is required to fill out the form and return it to the business. The requirement is contained in section 6109 of the Internal Revenue Code and accompanying Treasury Regulations.  See I.R.C. § 6109(a)(2), (3); see also Treas. Reg. § 301.6109-1(b)(1) (“A U.S. person whose number must be included on a document filed by another person must give the taxpayer identifying number so required to the other person on request.”).  Indeed, the general instructions on page one of the current Form W-9 indicate that it is mandatory to provide a taxpayer identification number to a business who properly requests it:

“An individual or entity (Form W-9 requester) who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), individual taxpayer identification number (ITIN), adoption taxpayer identification number (ATIN), or employer identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an information return. (emphasis added)”

Backup withholding

Payments which are reported on an information return such as a 1099 tend not to be subject to federal income tax withholding. But a person (including a business) may be subject to backup withholding, at the rate of 28 percent, if the person neglects or refuses to provide an accurate and valid TIN when properly requested to do so by a business.

      • Penalty for failure to furnish a TIN

        • If a payee fails to furnish a correct TIN to a requester when it is properly requested, the payee may be subject to a penalty of $50 for each such failure.

      • Civil penalty for false information with respect to withholding

        • If a payee makes a false statement with no reasonable basis that results in no backup withholding, the payee may be subject to a $500 penalty.

      • Criminal penalty for falsifying information

        • Willfully falsifying certifications or affirmations may subject a payee to criminal penalties including fines and/or imprisonment.

 

Electronic 1099-MISC Consent 

The IRS has approved the use of electronic 1099-MISC statements.  Instead of a paper copy, Independent Contractors may choose to receive their 1099-MISC statement electronically.  The advantages of this option are:

  • Quicker access to your tax document

  • The form is available on any device with internet connection

  • It is available to print or re-print for 2 years

By signing this form, you are consenting to receive your 1099-MISC by electronic means only; a paper copy will not be provided to you.  This consent remains in effect indefinitely or until you inform Complex Inform LLC that you wish to revoke the consent.  Simply notify Complex Inform LLC in writing, or email, that you would prefer a paper copy instead of the electronic version.

If you withdraw your consent after the 1099-MISC has been emailed t you, you can request a paper copy be mailed to you.

Keep Complex Inform LLC informed of any changes that occur during the year as we will need accurate information to email you your 1099-MISC. 

Complex Inform LLC will provide you a paper copy of your form 1099-MISC if you do not provide consent

This consent remains in effect indefinitely or until you inform Complex Inform LLC that you wish to revoke the consent.

What Are the Legal Penalties for Falsifying Documents?

Falsifying documents is a very serious offense and is generally classified as a felony. This means that a person charged with falsifying documents may be subject to the following legal penalties:

  • Having to pay a monetary fine

  • Incarceration in a prison facility

Depending on the nature of the offense, as well as individual state laws, falsifying documents can result in a prison sentence of 5-10 years. Also, if government documents or federal authorities were involved, the legal penalties may be more severe. A maximum sentence for falsifying federal investigation and bankruptcy records can be fines and 20 year imprisonment.

Legal penalties may increase with repeat offenses.

What are Other Penalties for Falsifying Documents?

Besides being subject to penalties and incarceration, falsifying documents can have adverse consequences in one’s life and may constitute:

  • Grounds for termination of one’s job

  • Reduction of one’s credit score

  • Disqualification for bank loans

  • Grounds for removability in immigration proceedings

  • Grounds for ineligibility for passport records

  • Being subject to Business and Professions Code lawsuits

  • Being audited by the I.R.S. more frequentlyCredit: https://www.legalmatch.com/law-library/article/falsifying-documents.html